Job Opening: Administrative Secretary/Front Office Manager

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​To apply for position:

Email your resume and cover letter to jgarcia@saint-boniface.org

 

 

Job Description:

 

Reports to: Pastor   
Work Schedule: 35.00 hours weekly

 

JOB DUTIES:

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WELCOME & DIRECTION

• Create a welcome atmosphere on behalf of St Boniface.

• Responsible for the smooth operation of the Front Office.

• Recruit, Train and Supervise helpful and friendly receptionists.

• Job descriptions, Written Policies & Procedures

• Familiar with the Diocesan Employee Handbook 

• Deal with parish inquiries by mail, email, phone or visit

• Offer general information on parish activities and programs

• Direct people to the proper person, office, ministry, program or group

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CORRESPONDANCE

• Distribute mail, Communicate with Answering Service, send monthly mass 

• Schedule with  priests On Duty, type retreat letters, permission letters, 

• Letters of recommendation, funeral hardship letter, immigration etc.

• Respond to Diocesan Baptismal requests, Marriage files, etc.   

• Translations (ie. Letters, regulations, social media, posters)

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SACRAMENTAL RECORDS

• Supervise the recording of all sacramental records, funerals and annulments.

• Supervise the making of all requested copies of sacramental certificates 

• (Baptism, Confirmation, Communion, Marriage)

• Send sacramental notification (ie. Confirmation, Marriage) to place of baptism.

• Send Marriage Licenses to County Clerk

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LITURGICAL SUPPORT

• Oversee/implement the scheduling of baptisms, quinceañeras, funerals, Quinceañeras, mass intentions.

• Prepare weekly Mass intentions list

• Prepare prayers of the faithful for the weekend masses

• Prepare Spanish Pulpit Announcements

• Order Church Supplies

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SUPPORT TO SACRAMENTAL PROGRAMS

• Give general orientation to those requesting Baptism for infants & small children Prepare sign-up lists for Baptismal Classes

• Direct couples to priests for the Sacrament of Matrimony Orientation meeting

• Prepare wedding packets, 

• Direct Sick Calls to priest on duty or the next available priest or minister

• Prepare materials for Pre-Matrimonial Classes & Certificates

• File weddings in archives

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MONEY PROCEDURES

• Responsible for receiving and accounting for all money that comes through the Front Office.

• Donations

• Candle money

• Mass Stipends

• Baptismal, Quinceañera, Marriage and Funeral Donations

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KEYS to CLASSROOMS, ANNEXES and HALLS

• Responsible for the distribution of parish plant keys.

• Distribution of Maintenance Form with check out of keys

• Follow up any with issues in the classrooms, annex or halls

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COMMUNITY EVENTS

• FIESTA WITH FRIENDS

• Attend Fiesta meetings as team member   

• Operate Food Distribution Center during Fiesta

• APPRECIATION DINNER

• Help with Appreciation Dinner​​

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* Perform other duties as assigned by the Pastor, Vicars or Business Manager